Sectors
The success of The Mail Company's solutions lies in the way we adapt them to the unique characteristics and needs of each sector and/or company.
Banking Pharmaceutical Consumer goods
The success of The Mail Company's solutions lies in the way we adapt them to the unique characteristics and needs of each sector and/or company.
Banking Pharmaceutical Consumer goods
General services General services Bring the digital transformation to traditional mailroom and messaging services.
Legal Legal Centralise the management of official notifications and communications with government bodies.
Purchasing Reduce costs and digitalise messaging and mailroom services.
Our solutions meet the requirements of both Facility Services companies and general service departments.
Mailroom Courier
The Comprehensive Solution for your company
A modular, scalable solution that manages and unifies all your information.
• Physical mailroom.
• Digital mailroom.
• Distribution in smart lockers.
• Comprehensive management of physical messaging.
• Certified electronic communications.
• Mandatory electronic notifications.
• Digital mailbag.
GIO Physical Mailroom To manage and optimise all the processes that take place in a physical mailroom.
GIO Digital Mailroom For the electronic distribution of documents to the members of an organisation.
GIO Smart Lockers Adding distribution capabilities through smart lockers.
GIO Physical Courier Service Comprehensive management of messaging and small parcels delivery for any organisation.
GIO Digital Courier Electronic delivery of digital documents with acknowledgment of receipt using different delivery formats and with electronically signed documents.
Allows the customer to continuously monitor the electronic offices that can send notifications to the organisation.
Updated database of the offices to be tracked
Software assisted tracking
Download, classification and distribution
We are a company with an international presence, which specialises in managing and optimising incoming and outgoing flows of information for business organisations. We do this through a comprehensive solution based on a technological platform that provides traceability, security and efficiency.
Transformation, trust, experience, technology and innovation.
Honesty Adaptability Excellence Effectiveness Transparency Sustainability.
The Mail Company was launched in the year 2000 with the aim of offering a professional Mailroom service for large corporations and for office blocks.
We have a team of consultants specialising in different verticals, to help you with your needs for improvement.
We have developed long-term relationships with our customers, thanks to the effectiveness of our outsourcing model.
Members of IFMA Spain (International Facility Management Association).
Vodafone Portugal purchased the GIO Mailroom solution from The Mail Company, a Spanish company specialized in consulting and solutions for digital transformation and document logistics, with the aim of achieving greater efficiency in the processes of managing incoming and outgoing document and order flows. By purchasing this solution, it acquired both the Mailroom services and the GIO technology platform at its facilities managed by PreZero Portugal, Vodafone’s auxiliary services administrator.
The implementation of this Mailroom solution covered the automation and digitization needs of Vodafone’s automatic notification services and processes, thus achieving better internal organization, better communication with users and increased efficiency, in addition to reducing impact of the activity on the environment thanks to “Paperless” technology.
The Mail Company’s GIO Mailroom solution consists of a professional system for the receipt, registration, arrival notifications and physical distribution of the documents/packages received by the company. Using a mix of technology, methodology, management model and 100% customizable human resources, it allows, among other capabilities, to know in real time the arrivals of pending deliveries or to consult the activity history, as well as a comprehensive traceability of all incoming and outgoing documentation/orders.
Precisely, the key factor behind Vodafone’s decision was the features of The Mail Company’s GIO technology platform which, among other things, allows an incoming delivery to be registered in less than 15 seconds and automatically sends a notification to the recipient, enabling distribution rounds and resources to be optimized.
The implementation process, carried out by the Mail Company’s team of experts in Portugal, has involved both Vodafone Portugal and PreZero Portugal and has focused specifically on an initial consultancy phase to collect the project’s requirements and objectives, the training of the PreZero Portugal team and the customization of the GIO Technology Platform, incorporating, at the customer’s request, an automation system for the notification process and adapting the arrivals module for the management of the internal warehouse (arrival registration, inventory and delivery of material to users).
“The assessment of the first year of use of the GIO technology platform has been very positive, from the implementation process and introduction of improvements in the platform to the first operating results, allowing for optimization in the operation of our mailroom/warehouse and interaction with internal collaborators. The digitization of the records allowed us to increase productivity while facilitating, when necessary, their consultation and their flow”. Esther Domínguez, Eng. SOFT Facilities Infrastructure Manager To regularly receive all the news and updates from The Mail Company in your email, subscribe to our newsletter.