Sectors
The success of The Mail Company's solutions lies in the way we adapt them to the unique characteristics and needs of each sector and/or company.
Banking Pharmaceutical Consumer goods
The success of The Mail Company's solutions lies in the way we adapt them to the unique characteristics and needs of each sector and/or company.
Banking Pharmaceutical Consumer goods
General services General services Bring the digital transformation to traditional mailroom and messaging services.
Legal Legal Centralise the management of official notifications and communications with government bodies.
Purchasing Reduce costs and digitalise messaging and mailroom services.
Our solutions meet the requirements of both Facility Services companies and general service departments.
Mailroom Courier
The Comprehensive Solution for your company
A modular, scalable solution that manages and unifies all your information.
• Physical mailroom.
• Digital mailroom.
• Distribution in smart lockers.
• Comprehensive management of physical messaging.
• Certified electronic communications.
• Mandatory electronic notifications.
• Digital mailbag.
GIO Physical Mailroom To manage and optimise all the processes that take place in a physical mailroom.
GIO Digital Mailroom For the electronic distribution of documents to the members of an organisation.
GIO Smart Lockers Adding distribution capabilities through smart lockers.
GIO Physical Courier Service Comprehensive management of messaging and small parcels delivery for any organisation.
GIO Digital Courier Electronic delivery of digital documents with acknowledgment of receipt using different delivery formats and with electronically signed documents.
Allows the customer to continuously monitor the electronic offices that can send notifications to the organisation.
Updated database of the offices to be tracked
Software assisted tracking
Download, classification and distribution
We are a company with an international presence, which specialises in managing and optimising incoming and outgoing flows of information for business organisations. We do this through a comprehensive solution based on a technological platform that provides traceability, security and efficiency.
Transformation, trust, experience, technology and innovation.
Honesty Adaptability Excellence Effectiveness Transparency Sustainability.
The Mail Company was launched in the year 2000 with the aim of offering a professional Mailroom service for large corporations and for office blocks.
We have a team of consultants specialising in different verticals, to help you with your needs for improvement.
We have developed long-term relationships with our customers, thanks to the effectiveness of our outsourcing model.
Members of IFMA Spain (International Facility Management Association).
Digital transformation, a concept that has been on everyone’s lips for years despite the fact that few companies have addressed it in depth, has become an imperative for all organizations.
How we will work in the future, or to what degree we will continue to telework, is still unknown and will depend on different factors such as the degree of digitization and the business culture of the organizations, the role of employees and their type of activity or employment regulations. Nevertheless, everything indicates that hybrid models will be the new paradigm, from two perspectives. How: which model to implement, and where: which could be a “mix” between office, home and flexible spaces on demand (Space As A Service). Quite a challenge for organizations and especially for Facility Management areas.
Once fluidity in verbal and interpersonal communication is guaranteed where collaborative platforms, video calls, or those that integrate several utilities such as NOYSI are being imposed, companies need to face another challenge with guarantees: the efficient management of the flows of physical documentation that continue to arrive to offices, and the difficulty of distributing it without knowing where the user is located.
The processes need to be aligned with each employee in the organization. Large companies, more employees and hybrid models can lead to situations that are ungovernable.
The consequences of not delivering the documentation on time are not insignificant: loss of agility in processes and decision-making, loss of productivity or competitiveness and serious consequences if we are talking about official documentation with deadlines.
The Intelligent Mailroom includes the GIO Digital Mailroom module, which combines hardware and software resources with specialized personnel to capture information, transform it into a digital format and distribute it electronically to recipients in a fast and traceable way, allowing them to access it at any time and from any place.
It is a pipe dream to think that all the items received in an organization can be digitized. The solution that The Mail Company is implementing for our customers is a dual solution that harmonizes the physical and digital worlds of organizations and therefore is able to manage 100% of the documentation and small parcels that any organization receives (or sends).
In addition to traditional paper flows, most organizations are constantly receiving information through other channels and in electronic formats such as Mandatory Electronic Notifications from Public Administrations, so the omnichannel system is essential to be able to integrate all flows (physical and digital), order all this data and have a single communication channel.
The exclusive GIO technology platform developed by The Mail Company is the lever for the development of innovative management models that surpass the more traditional models based on manpower to maximize productivity, minimize errors, automate processes and provide users with essential features for “new” organizations with flexible offices, teleworking, hybrid models, etc.
Information flows immediately, and it improves information security thanks to full traceability in access and certification with standard ISO 27001.
It encourages collaborative work, disconnecting productivity from the workplace or physical location and therefore consolidating the new trends in work environments and teleworking.
It optimizes the costs of managing documents in physical format: it frees up space dedicated to each file for reuse that is more productive, and it eliminates the use of the pouch service, internal mail, re-dispatches abroad, copies and re-prints. And all of this also contributes to a more sustainable relationship with the environment, as it reduces the carbon footprint and limits the use of paper as much as possible.