Technology to ‘virtualize’ everything that arrives at the office
15 june 2020
The offices receive thousands of letters, suitcases, envelopes with documentation and documents these days, despite the fact that many workers carry out their work activities from their own homes. So that none of this is lost, The Mail Company proposes to manage these physical documentation flows so that the recipients are aware of the material that physically awaits them on their tables. Thus, the company offers its Digital Mail Solution (DMR-Digital MailRoom), now the DMR Flash service, a lite version of its electronic documentation reception and distribution system, designed for its implementation (in just one week) in the companies that telecommute.
Developed specifically to cope with this situation, DMR Flash is a solution that combines technology and processes to digitize all the documentation received and distribute it electronically through a system of digital trays that authorized users can access remotely 24 hours a day. day. The documentary operation of DMR Flash includes the opening, classification, digitization, indexing, distribution, filing and temporary custody of all the documents received, activities that take place in the Documentary Processing Centers that The Mail Company has in Barcelona and Madrid. “The DMR Flash service is designed to be implemented quickly and is ideal as a transitional phase until the activation of a complete DMR service with all its functionalities,” explains Luis del Barrio, Business Director of The Mail Company. Indeed, the company has managed to reduce the implementation process by up to a week, so “it is a very suitable solution for companies that are teleworking without having resolved the management of documentation flows, which continue to reach the offices,” he says.