Sectors
The success of The Mail Company's solutions lies in the way we adapt them to the unique characteristics and needs of each sector and/or company.
Banking Pharmaceutical Consumer goods
The success of The Mail Company's solutions lies in the way we adapt them to the unique characteristics and needs of each sector and/or company.
Banking Pharmaceutical Consumer goods
General services General services Bring the digital transformation to traditional mailroom and messaging services.
Legal Legal Centralise the management of official notifications and communications with government bodies.
Purchasing Reduce costs and digitalise messaging and mailroom services.
Our solutions meet the requirements of both Facility Services companies and general service departments.
Mailroom Courier
The Comprehensive Solution for your company
A modular, scalable solution that manages and unifies all your information.
• Physical mailroom.
• Digital mailroom.
• Distribution in smart lockers.
• Comprehensive management of physical messaging.
• Certified electronic communications.
• Mandatory electronic notifications.
• Digital mailbag.
GIO Physical Mailroom To manage and optimise all the processes that take place in a physical mailroom.
GIO Digital Mailroom For the electronic distribution of documents to the members of an organisation.
GIO Smart Lockers Adding distribution capabilities through smart lockers.
GIO Physical Courier Service Comprehensive management of messaging and small parcels delivery for any organisation.
GIO Digital Courier Electronic delivery of digital documents with acknowledgment of receipt using different delivery formats and with electronically signed documents.
Allows the customer to continuously monitor the electronic offices that can send notifications to the organisation.
Updated database of the offices to be tracked
Software assisted tracking
Download, classification and distribution
We are a company with an international presence, which specialises in managing and optimising incoming and outgoing flows of information for business organisations. We do this through a comprehensive solution based on a technological platform that provides traceability, security and efficiency.
Transformation, trust, experience, technology and innovation.
Honesty Adaptability Excellence Effectiveness Transparency Sustainability.
The Mail Company was launched in the year 2000 with the aim of offering a professional Mailroom service for large corporations and for office blocks.
We have a team of consultants specialising in different verticals, to help you with your needs for improvement.
We have developed long-term relationships with our customers, thanks to the effectiveness of our outsourcing model.
Members of IFMA Spain (International Facility Management Association).
Efficiently coordinating the sending of documentation between central and branch offices or delegations is not always as simple as it seems. The use of internal mailbag services is usually the most advisable option for this type of procedure, as it allows you to send sensitive and valuable documentation securely.
However, coordinating the sending and receipt of internal mailbag may be a challenge, especially if it involves large quantities of documentation and various collection/delivery points. The aim of this article is to offer some tips for companies to optimise the internal documentation delivery process, ensuring that it is speedy and secure.
A pouch is a secure delivery service that allows sensitive and valuable documentation to be transported between the different branches of a company. Deliveries are made through a kind of suitcase/bag with handles specially designed to protect the documentation, which are sent through a secure transportation network.
Delivery by pouch allows companies to create an effective communication flow, be it between the head office and its branches or even between departments. The pouches are sealed with a simple purpose: to ensure that they have not been opened by anyone outside the company during transportation, something that is really important when we are talking about confidential information and documentation.
The use of pouches makes it possible to expedite the sending and receiving of documentation, avoiding using other means of transport such as postal mail or express shipments, which can be more expensive and less secure. In addition, some pouches services include real-time GPS information, allowing you to track the delivery at all times.
Pouch services work in a similar way to other transportation services, such as sending packages via courier service. However, there are some important differences that should be taken into account, since it is a service designed especially for the collection and delivery of documentation.
Once the mailbag is collected, it is stored in a closed and armoured vehicle during the journey. To increase security, bags with opaque handles for modular use made of flexible plastic or PVC are used. In addition, they usually include a space with a transparent window with the shipping information or the company logo, although this can also be printed on the bag itself. They include a zip fastener, which can be sealed.
Seals ensure that the pouch has not been opened during the journey, and can be of different colours to easily differentiate the destination and the origin.
It should also be noted that this is an urgent type of delivery. In fact, one of the main benefits of using internal mailbags is the speed of the service. In general, this is a delivery that can be carried out within a maximum period of 24 hours. This allows the company to increase its productivity, as it efficiently coordinates documentation between the different offices.
Pouch delivery services are used by all types of businesses, usually medium and large in size. From private companies that send contracts, reports and other types of documents between offices, to public institutions or financial entities that have different branches throughout the country.
Pouch service is used by many companies, and more companies are incorporating it as part of their document management system. This is an efficient, safe and fast service that allows the documentation to be efficiently coordinated between the different offices of a company.
On paper, everything seems simple. The carrier arrives, leaves the bags at the headquarters or head office and picks up those that are already prepared. However, in practice, not everything works so efficiently. Below are some tips that can help you to improve document management by sending mailbags.
As you have seen, the use of pouches is an efficient way of coordinating documentation between offices. To achieve this, you just need to follow the established guidelines and purchase a quality service adapted to the needs of each customer.
Are you looking for a pouch service? At The Mail Company we are specialists in sending documentation for large corporations, which work with a high flow of documents and packages, offering a personalized, fast and efficient service.
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